Smaller meetings

Indoor luxurious zen garden

Photo: Zen Garden at the Sofitel Heathrow Hotel (

We were recently in London for a client committee meeting. We plan several smaller meetings like this throughout the year, and across Europe, so what is it we look for when arranging a more intimate meeting?

Location, location, location…

The client’s meeting saw guests join us from around Europe, so our primary venue requirement this time was accessibility; could guests get there from Stockholm as easily as Ankara? Fortunately, airport hotels are not what they used to be, and most major airports have an array of fantastic venues. On this occasion, we returned to the stylish Sofitel London Heathrow. Our delegates could step off the plane and be in the Terminal 5 hotel within 10 minutes, which is always well received after a long day travelling!


We need to know that the facilities we offer our clients are of the highest standard, whilst staying under budget. From plenty of natural light to the latest meeting tech; we are always looking out for the intricate details that can really enhance our meetings… we particularly enjoyed lunch in the Sofitel’s Zen Garden!


Who can afford to waste time on ill-prepared meetings? We need to know that the schedules we send, the equipment we request and the accommodation we book will be understood and delivered to the highest standard. Our meeting checklists, be it for a 10-person committee meeting or a 1700 delegate conference, are an invaluable tool in making sure that our events exceed our clients’ expectations.