“What can I say to you and your team? Brilliant!!!”Peter Dawson
At Integrity we’re adept at dropping into context and providing the flexible expertise that’s needed. This case study with Tripartite Congress illustrates our ability to pick up projects with a relatively short lead-up time.
Our strong co-ordination and communication skills made all the difference when the client comprised three organisations plus a secretariat and an exhibition organiser. And our personal, friendly touch ensured easy working relationships with everyone. Meticulous financial cost management also turned around any initial concerns the client had expressed about event profitability.
The event: 4-day international conference/exhibition attended by over 1,600 delegates, hosted by the Association of Coloproctology of Great Britain and Ireland (ACPGBI), and jointly organised by three societies (ACPGBI, ESCP and the Royal Society of Medicine). It was held at the International Convention Centre, Birmingham.
Our brief: We managed specific elements, working alongside the ACPGBI Secretariat and their appointed exhibition manager, taking on project coordination and financial management, venue management and delegate registration. Our solution included:
Fast tracked project management plan: Appointed just 8 months ahead of the project, we quickly consolidated a detailed activity plan for all those involved (the organising committee from the three Societies, Integrity, exhibition manager Adele Sutton, and the London Secretariat office).
Committee activities: We co-ordinated cross-committee liaison throughout planning; pre-planned multiple committee meeting requirements at the event; planned and managed a dinner for the Committee and invited speakers at Marco Pierre White’s restaurant at Hotel Indigo.
Programme, abstract and speaker management: Working with the Programme Committee, we supported detailed programme development involving 3 concurrent sessions over 3-4 days; sent and followed up invitations to 180 speakers / chair persons, booked hotels, supported online registration and handling travel reimbursement.
ICC Birmingham liaison:
Delegate registration and accommodation:
Exhibition manager liaison: Worked alongside ACPGBI’s experienced exhibition manager, coordinating exhibition related budget updates, logistics at ICC, and sponsor branding representation.
App, website and e-marketing, meeting materials:
“Any financial concerns we had about the event soon diminished through Integrity’s careful cost control and negotiating ability, their ability to work successfully with our exhibition organiser and their diligent e-marketing campaign to delegates that almost certainly raised our attendance beyond what we had dared to hope for. A great result, in many different ways!”Peter Dawson ACPGBI & Tripartite Treasurer
“Thanks so much for everything - you and the team were fantastic; I am so grateful!”
“May I thank you and your staff at Integrity for the phenomenal hard work and expertise you put into your role in organising and managing the successful conference last week. Well done.”
“The Integrity team were fantastic! I was so thankful for their “can do” approach and evident expertise, when engaged a relatively short time ahead of the event.
Pragmatism, the ability to work well with those of us already working on the project, and their energy in driving planning forward, were all such valuable assets to us, but none so much as their supreme command of the event on site in Birmingham.
We at the host Society ACPGBI were so delighted, we are now looking forward to working with the Integrity team in 2016 and 2017!”
Tripartite (and former ACPGBI) Secretary